Technology Acquisition: IoT sensor & cloud solutions for the meeting room

Update: January 16th, 2024 - Product end of life

Synergy SKY is now increasing its reach to all meeting rooms by acquiring an existing IoT technology platform. The technology will make it possible to detect presence in meeting rooms without videoconferencing equipment, by using low-cost IoT sensors that are quick and easy to deploy.

Empty meeting rooms that are booked out, cause frustrations among users and are a waste of facility resources. Studies show that up to 30 % of meetings are no-shows. The IoT sensor technology Synergy SKY now has acquired makes it possible to free up booked meeting rooms when no-shows occur – even in rooms without video conferencing hardware.

The sensors are affordable and easy to deploy, as they are powered with long-life batteries (up to 10 years) and communicate with a gateway over LoRaWan. The gateway communicates over IP back to Synergy SKY either through the cloud or local installation (on-prem).  

A building with 1000 employees doesn’t need more than one LoRaWan gateway
that communicates with sensors in all rooms.

What does it do?

With the IoT sensors, you can detect when people walk in or out of the meeting room and compare the presence detection with data from your calendaring (Outlook, Google Cal.) service. By scheduling a time threshold for when the meeting is officially a no-show, you can send an automatic email to the meeting organizer warning them that their room is about to be released to others unless action is taken.  

 With IoT sensors in the meeting rooms you get:  

• No-show – When a room is booked but no presence detected
  
  
• Automatic check-in – No touch check-in to confirm your booking
  
  
• Notifications – When no-show is detected you can set up rules for e-mail notification. I.e. “Action Required: your booked Room XX is empty, would you like to keep it?”
  
  
• Automatic Room Release – Release unused rooms and get up to 30 % more available rooms  
  
  
• Insight - Reports on utilization. Compare actual use vs scheduled and get actionable data
  
  
• User friendly - Synergy SKY is a server-side integration to your calendaring (MS Exchange / O356). No new booking portal or plug-in. Use Outlook just like any other meeting

 All these features will give you complete control over the entire meeting cycle and help you streamline all the steps before, during, and after the meeting.

Can I get this now, and where?

Certified Partners can buy both sensors and gateways today from Synergy SKY. Contact us today to learn more

With the built-in sensors in Cisco Webex video conferencing systems, you can obtain and utilize even more data. Read more about that here: