Support Portal

Customize your meeting invitations using the Microsoft Teams Admin Center

Introduction

The following provides guidance to add a centralized email footer for all Microsoft Teams Meetings.   For more detail, please see link and steps below: Customize meeting invitations (IT admins) - Microsoft Teams | Microsoft Learn

What to do?

1. Navigate to the Teams admin center
2. In the left navigation, go to Meetings > Meeting settings.
3. Under Email invitation, do the following:
   
   • Logo URL Enter the URL where your logo is stored.
   • Privacy and security URL If your organization has a legal website that you want people to go to for any legal concerns, enter the URL here.
   • Help URL If your organization has a support website that you want people to go to if they run into issues, enter the URL here.
   • Footer Enter text that you want to include as a footer.
4. Select Preview invite to see a preview of your meeting invitation.
5. When you're done, select Save.
6. Wait an hour or so for the changes to propagate and schedule a Teams meeting to see what the meeting invitation looks like.

Example Text

Add the following in the footer section:

<span style="font-size:16px; color:242424; font-weight:600; margin-right:4px">Dial-in by Video System</span><br>From a video conferencing system please call "t.meetingID@joingw.com"<br> where you replace "meetingID" with the Meeting ID found above. <br>E.g. "t.123456789@joingw.com"<br><img src="https://www.synergysky.com/hs-fs/hubfs/navbar_logo.png" alt="Synergy SKY" width="300" height="5105">